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1. Mac Mail Download Old Messages
2. Mac Mail Settings
3. Best Mail App For Mac

Mail User Guide. Mac Mail Smtp Server Settings; Mac Mail Download Messages From Server Outlook; If your email account exceeds the storage limits set by the account’s provider, you can take some actions in Mail to free up space on the account’s mail servers. Instead, it only relies on the mail server to perform all junk mail filtering. User does NOT want all of the older (thousands) of email messages to download to new Mac laptop. User ONLY wants the email to work on the new Mac laptop from this day forward. User does NOT want the older (thousands) of email messages to be deleted from the Mail server at mac, or from the original Mac desktop Mail program.

Email attachments play a vital role in every email client application, be it Outlook 365 or any other, specially when the data is in the form of images, videos, PDF files, or other items. Now many users remain confused over the task to export these attached files to their local storage. Keeping that in mind, we are going to describe a step by step tutorial on how to download attachments from multiple emails in Office 365 mailbox to local storage.

Now, saving every attached file to desktop can be a tedious task, wasting hell lot of time. So let’s analyze how to download attachments from Outlook Office 365 in a really short time span.

Also Read: Top 3 Ways to Extract Attachments from Outlook PST Emails

Download Messages From iCloud. One of the easiest methods available to you, especially if you have a spare iOS device that you don’t use anymore, is to log into iCloud and download all of your messages to that device. You can then disconnect the device from iCloud, and all your messages will remain on it. Unblock picture downloads for all messages from a particular email address or domain. In an open message that was sent from a particular email address or domain, right-click a blocked item. Do one of the following: Click Add Sender to Safe Senders List.

So let’s get started!

First let’s start with the manual steps:

Download Attachments from Office 365 Manually

So, for the case when you are getting an email containing multiple attachments, here is how you can download attachment from Outlook 365 to a single folder on your local storage:

1. Open your Outlook 365 mailbox.
2. You will find a “Download All” option (link) around the attachments, which will export a zip file of the attached files. (You will find this ZIP file in the Downloads folder.)
3. Now click on File and then click Save Attachments option.
4. Under Save All Attachments, select the data items you desire to save.

• Tap on the Ctrl key and hold long to add or remove selective data items.
• Tap on the Shift key and hold long to choose multiple attachments in your list.

5. Click on OK.

6. Choose the desired folder to save the files >> Click OK.

Download All Attachments from Office 365 for Mac

1. Go to your Outlook 365 Inbox.
2. Select the attached file that you want to download and right-click >> click on Save All (Or you can press Shift+Command+E on your keyboard as a short-cut)
3. Now click on Save All Attachments option.
4. Navigate to the desired location >> click Choose
5. Now open the email containing desired attached files >> click on the Preview option
6. Now select the files that you want to download.
7. Click right on any email >> SaveAs >> select the desired location for the file.
8. Click on Choose.

What if there are Bulk Emails containing multiple attachments and you can’t download attachments from Office 365 with above steps?

Quick Solution to Download Attachments from Multiple Emails in Office 365 (Recommended)

The above manual steps were to download multiple attachments from a single email in Outlook 365. If users have bulk emails and want to download attachments from multiple emails in Office 365 quickly, then as a safe and instant solution, Outlook Attachment Extractor is highly recommended.

The software to automatically download attachments from Outlook 365 reduces the manual task by 90% and takes the lead to download attachments from Office 365 without any hassle.

Here are the four simple steps to download attachments from Office 365

Step 1: First, download and install the software

Step 2: Now, select Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles or Mac Outlook 2011 Identities option

Step 3: Choose the destination location to save the resultant attachment files

Step 4: At last, click on the Export button to start the process.

The software is also available for Windows versions to download attachments from Office 365

Here is the demo version of the software that provides you the facility to download the first 25 email attachments from your Office 365 account.

Moreover, if you want to create a backup all your Office 365 data, then you can try PCVita Office 365 Backup this tool is capable to take backup of Office 365 entire data along with emails, contacts, calendars, and other data items in bulk. The tool provides the facility to save email messages into PST and EML file formats on your desktop.

Furthermore, you can restore the locally saved PST file to Office 365 mailbox with the help of the Restore option provided by the O365 Backup & Restore software.

Bottom Line

Although users can use both manual steps as well as automated solution to download attachments from multiple emails in Office 365. But in situations where the user is unable to download attachments from Office 365 due to very huge data, we would recommend to use the automated software as it will avoid the data loss fears and quickly export Outlook 365 attached files to your local storage.

Related Posts

Mac Mail Download Old Messages

It’s certainly not unusual to want to store your data only on locations over which you have full control—not some company’s cloud, even if that’s Apple. Macworld readers Bob and Barbara migrated off other mail services to iCloud specifically to download messages directly and to avoid poor performance they were perceiving. They thought macOS Mail and iCloud would be a better match.

But they’re in a pickle, because they’re seeing iCloud storage fill up (Bob) or become full (Barbara), and they don’t want the messages there at all. When they log into their mail, they want any email to be moved from the server to their Mac.

Apple’s Mail and most email clients on every platform and from every third party optimize their defaults settings around leaving mail on a server. That’s the modern way, where we can reach the same mail storage on any device, as well as through Web mail.

However, it’s possible to avoid all this. You just have to change a view settings and rethink how you file mail once you’ve dealt with it. You can archive messages on a single Mac and store them there without leaving a copy on the server. (You’d better be making backups, Time Machine or otherwise, or you’ll be sunk if your drive fails.)

Your Inbox will always remain on the server. The Inbox is essentially a window into messages that have arrived and you haven’t processed. You make one change in settings and one change in behavior for everything else.

In Mail in macOS, follow these steps:

1. Select Mail > Preferences and click Accounts.
2. Select iCloud in the list at left.
3. In the Account Information tab, set Download Attachments to All. (The only reason to avoid this if you get frequent large attachments in messages you delete without needing those attachments.)
4. In the Mailbox Behaviors tab, for each mailbox popup menu, select a mailbox listed under On My Mac. (If no mailbox exists, you need to create it from the Mailboxes sidebar.

Now all the standard Mail behavior will result in messages being downloaded or stored on your Mac.

Mac Mail Settings

On the behavior side, create all the mailboxes you need under the On My Mac section of the Mailboxes list, and then as you receive email in your Inbox, file those locally into those folders. That removes the messages from the mail server, leaving it stored only on your Mac.

Ask Mac 911

Best Mail App For Mac

We’ve compiled a list of the questions we get asked most frequently along with answers and links to columns: read our super FAQ to see if your question is covered. If not, we’re always looking for new problems to solve! Email yours to mac911@macworld.com including screen captures as appropriate, and whether you want your full name used. Every question won’t be answered, we don’t reply to email, and we cannot provide direct troubleshooting advice.